What are the best laser printers for the office?
Here is a brief overview of what we'll be covering in this guide:
- The best budget laser printer for the office
- Our top printer for the home office environment
- Mono vs colour: which is better for your needs?
- The different types of connectivity and the benefits of each
- Our top picks in the laser printers category
- Your FAQs answered - find the answers to all of your printer-related questions
In this guide, we hope that we've covered everything you need to choose a new printer for your office or home, but if you have any other queries, or would like to learn more about our subscription print services here at Printerland, be sure to get in touch with us! You can find us on the phone by calling 0800 840 1992, or alternatively, email us at [email protected].
In the office, you seem to find paper filled with print everywhere you look, but you probably never really take the time to consider the process and resource that goes into the printouts that you see. In order to see the finished product, there is manual input, automated printing, a cartridge releasing ink, and lots of connectivity at play to ensure that what you see is what you requested, but all of these items don't work together by coincidence - each component has been carefully selected using a wide range of criteria.
If you're an office manager or administrator for a workspace, you'll likely be tasked with the job of finding the right solutions for your entire business - it can be a lot of pressure, especially if you're not a printer expert! Luckily, the team here at Printerland are on hand to offer you the support and expert guidance you need to find an effective printing solution that’s suitable for your needs and great value for money, in relation to your budget. We've got everything from cheap printers and sale printers to high-end printing solutions tailored to larger office spaces where usage levels are high. Whatever it is you need, we've got it covered.
When we're talking about laser printers for offices, there are a few key features that you need to look out for if you want to get the best printer for your money - these are:
- Print speeds, often calculated in pages per minute (ppm);
- High-volume printing
- Print quality
- Two-sided printing
- Printing costs
- Colour printing
In general, the best printers for office spaces will be able to offer a great level of reliability, low printing costs, and a print quality that's consistently high over time - you'll be using each document printed in the office for a professional purpose, so you must be able to maintain a premium level of quality output every time you use the printer.
Here at Printerland, we've got a brilliant selection of office laser printers for any budget, including top brands such as Xerox, HP, Brother, and Samsung. Our printers start from as little as £70, but range upwards to premium models, depending on what your budget can allow. Check out our range of laser printers in our catalogue, or contact our representatives to discuss corporate subscriptions that can provide regular restocks for paper and ink cartridges as often as you need them!
The best brand for office laser printers
Office laser printers are perhaps the most common type of printer that you’ll come across - every brand makes them, but not every brand has managed to perfect printers for the office. Printers for the office need to be hard-wearing, consistent, and capable of delivering all of the different types of printing actions that the people in your office space will request on a daily basis.
For anyone looking to purchase a new laser printer for the office, there are a few brands that you need to keep an eye out for - these brands are specialists in this field and consistently provide printing solutions that’ll increase efficiency and output quality in your office.
The first brand to look out for when you’re looking for an office laser printer is Xerox - whilst you may be familiar with Xerox as a holistic provider of office supplies, one of their specialities is, in fact, their range of printers, which is tailored to offer users of all levels a practical solution for their printing needs. With Xerox laser printers, you’ll get quality laser printing options for your budget, from a brand that’s always looking to build products with professional usage in mind.
Xerox have a number of laser printers that would be a fantastic addition to a busy office space, coming in at a number of affordable prices to suit low budgets and premium budgets alike. If you’re looking for the best quality printing devices for your office spaces, you can’t go wrong with a Xerox laser printer!
Laser printers for the home office
As we're all well aware, there has been a considerable shift towards remote working in recent years, which can be attributed to a number of different factors, including the modernisation of the workplace with hybrid working models and the impacts of the Covid-19 pandemic, which forced much of the global population into remote working scenarios for the first time. Of course, this shift has meant that many people have had to make the decision to invest in a home office setup that allows them to function as productively as they would in their old office environment. With this being the first time doing this for many, that has meant that considerable investment in the right equipment has been a necessary step - a quick and reliable laptop, a supportive desk chair, an additional screen, and, of course, a compact printing device.
Unlike in the office, where there's more space for a heavy-duty printer that can handle the demand of business use day in, day out, your home office will likely be a place where space is at a premium, so you'll be looking to opt for something that's smaller, easier to store, but still productive, functional, and high-quality.
Whilst this sounds like a big ask, there are solutions that meet these needs, and we're proud to be able to offer a complete home office printer range here at Printerland.
Our best home laser printer range features devices at a number of different prices, so we're sure there will be a printer to suit your needs and your budget in our collection. In recent times, printer manufacturers have become far more intelligent when it comes to reading the needs of printer users, meaning we now have a number of compact laser printer options that present low running costs, a faster pace of printing, and a much higher number of printing cycles in their lifetime. Overall, this means that the devices that we're able to provide are long-lasting, reliable, and productive machines that are sure to fulfil your remote working printing needs.
Which brand makes the best laser printers for the home office?
When you’re investing in office electronics and equipment, it’s natural to want to opt for a brand that you’ve trusted in the past - if you’ve had a positive experience with a brand previously, you’ll feel as though you can count on them for your future investments too!
Whether this is your first time looking for a home office printer or you’re just looking for a replacement/upgrade to your existing devices, we think that HP is one of the best manufacturers that you can invest in for home office printing equipment.
Hewlett-Packard, more commonly known as simply HP, has been producing high-quality electronic devices for home and office use since the 1990s. As one of the longest-standing manufacturers, it’s clear that HP has developed a clear understanding of what users require from their devices over the years. From the transition to wireless printers for the office through to compact home printing solutions, HP has found itself at the forefront of the industry and that continues to be the case now, with workers looking to adopt hybrid working solutions, therefore requiring home office printers.
One of the major requirements, when you’re looking for a home office printing solution, is size. You’ll likely be working from a small home office, a desk in a spare bedroom, or even the dining room table, so you’ll need a device that can be stored away with ease, or which doesn’t require a large footprint in your working from home setup.
HP laser printers provide a great range of compact, efficient options for home office use at affordable prices, and we’re proud to be able to offer these to our customers here at Printerland. You can browse our collection of home office printers by HP right here on our website, as well as all of our compatible printing accessories such as toner cartridges, paper, and more!
Mono vs colour: What's the difference and which is best for you?
When you're looking for a new printer for the office or for remote working usage, there are a few common phrases that you'll come across, but none more frequently than the terms "mono printer" and "colour printer". If you aren't already familiar with these terms, you can find our jargon-free definitions below:
A printer that only prints in monochrome. Essentially, any printer that only prints in black and white is known as a mono printer. Monochrome printers will not print in colour.
These printers will require coloured ink cartridges, but will also be able to print in monochrome.
As you can see, there is one clear difference between mono laser printers and colour laser printers, but are there any differences beyond the colour range that they offer for print-outs? The simple answer is: YES! There are lots of key differences between mono and colour printers, some of which may act as key decision indicators based on your budget and specific requirements from your printer.
- Cost is one of the big differences between mono and colour printing devices, with mono holding the advantage in this category. When comparing mono and colour devices in the same class from the same manufacturers, we see that mono laser printers are considerably cheaper than their colour counterparts, making them a more cost-effective investment. Of course, it's important to remember that you won't be able to print in colour with a mono printer, so you need to be sure of your needs before you make the investment in a specific device.
- This additional cost is, however, offset by a number of key advantages that are presented by printing in colour. In studies looking at the effectiveness of mono printing vs colour printing, it has been found that pages printed in colour can increase readership by up to 40%, whilst also increasing comprehension by 73%. This means that colour printing is not only making your print-outs more noticeable, but it’s also making them easier to understand too. The boost that this can give to your brand recognition is fantastic - you’ll be able to instil a memorable combination of colours and eye-catching visuals in your prints that leaves a positive, long-lasting first impression on any reader.
- Another is the cost of the ink that you'll be using with a monochrome printer vs a colour printer. With a mono printer, the cost of ink is much lower, as you'd expect, as you'll only be using one toner cartridge, a black one. With a colour printer, there are usually four different cartridges that you'll need to have operating at any one time to get the right colour balance. These colours are cyan, magenta, yellow, and black.
- Due to the need to house an additional three toner cartridges, colour printers can be marginally bigger than a mono printer, but this shouldn’t be an issue, with many compact colour laser printers available from a number of reputable manufacturers. No matter how short you are on space, we’re sure you’ll still be able to find a compact, practical colour printer that helps you to produce vibrant printers consistently.
So, now that you know your mono from your colour, what are the best options for your working environment?
The best brand for mono laser printers is…
Printing in mono, or black and white, is something that’s massively under-appreciated by many - whilst it can be great to print your outbound print-outs such as leaflets and posters in eye-catching colours, it’s not always the most cost effective solution for internal documents or pages that don’t feature images.
That’s why mono laser printers are a great investment - they’re simple, they’re practical, and they’re cheap to run, which is exactly what your business will be looking for. But which brand can you trust when you’re investing in a colour printer?
Our experts here at Printerland are huge fans of the mono printers that Xerox are offering at the moment, with their combination of low purchase price and consistently high print quality ensuring that everything runs smoothly.
Xerox’s mono printers are capable of hitting exceptionally high ppm speeds, allowing you to get your completed documents in the blink of an eye, but this urgency does not mean that you have to sacrifice quality at all. With a mono Xerox printer, you’ll have one of the best mono laser printers on the market today.
Check out the collection of Xerox mono printers right here on our website today!
What are the best colour laser printers?
If you want to grab attention with pops of colour in your printouts, you're going to need to invest in a colour printer. If you want your printer to be able to offer sustained office-level output, you'll need to ensure that the printer that you're investing in is a great one. Thankfully, there are plenty of brilliant colour laser printers on the market at the moment and we've got a fantastic selection here at Printerland, so we're sure you'll be able to find a device that works for you.
The exact brand and model that you select will probably be decided by a combination of functionality and price, so we've picked our favourite brand to present to you in this guide:
That’s right - it’s Kyocera that is our printer expert’s top pick when it comes to producing crystal clear colour laser prints in the office! This may surprise those who are unfamiliar with the brand, but will be an expected level of praise for those who have used a Kyocera printer before; they’re easy to use, producing eye-catching prints, and have a level of durability that’s sure to make them a great long-term office investment.
As with any colour printer, the first thing you’ll be looking for is clean, vibrant prints that maintain a high level of accuracy when it comes to replicating the colour profiles shown on your screen. Whilst it can be hard to achieve an exact match, Kyocera’s printers come staggeringly close. From deep blues and blacks to pops of bright yellow, pink, purple, and more, we’re sure a Kyocera printer will be a great addition to any workspace looking for vibrancy and bright colour in their physical copies of documents.
But why does your business need to print in colour?
Simply put, printing in colour gets results. If you’re sending invoices, research has found that documents in colour are read more often and responded to in a more timely manner, meaning you’ll receive your payments quickly, rather than waiting at the bottom of the pile.
Colourful prints are also easier to digest and more memorable too, which means you’ll be making longer-lasting impressions on your readers, which can increase engagement of posters, leaflets, and other informational materials that you may look to be printing.
If you’d like to start creating memorable prints at an affordable price, be sure to take a look at our brilliant collection of Kyocera colour laser printers here at Printerland!
What are the different connectivity options?
Different users have different needs, so it's important that we're able to offer a wide range of devices that tailors to every type of user, from office printer users to those who are looking to print at home. In this section of our ultimate guide to laser printers, we'll be looking at the range of connectivity options that are available to help you connect, send, and print as efficiently as possible.
Most of the printers that we provide will feature multiple different connectivity options for users to make use of, meaning you can customise the way that you use your printer to suit your needs at any given time. Below, we'll give you a rundown of the types of connectivity that you can expect to find in a modern laser printer, as well as our insight into the benefits that each type of connection can offer to you as a user.
Printers with Wi-Fi connectivity make printing easier than ever
Wi-Fi printers make use of the wireless internet connectivity that's available at your office or home to allow any user connected to the network to print, scan, copy, or fax documents from anywhere in the room, or even the entire building! To use the Wi-Fi printing functionality on your new printer, you simply need to ensure that both the printer and the device that you'll be printing from are connected to the same Wi-Fi network. If you're unsure of how to connect the printer to the wireless internet network, you'll be able to find instructions in your user manual - don't worry, it's usually a really simple process and once it's set up, you won't have to fiddle with it again!
with wireless colour laser printers, the benefits of Wi-Fi printing are pretty easy to decipher; you'll be able to instantly send documents to your printer with ease, so long as you're connected to the same Wi-Fi - this cuts down waiting time, giving you your printed documents as soon as possible.
How does network connectivity printing work?
Network printing is a more outdated style of connectivity, but it is still something that's used by many people looking to stick to the basics. Essentially, network printing allows you to connect your printer and device to your local network, then forge a connection between the two through that medium. This is a very secure way of connecting to a printer, as only users who are verified within the local network will have access to the device - this means that any confidential documents will be hidden from anyone that's outside of the network.
Mobile printing: What's the difference between AirPrint and Mopria?
In recent years, the ability to print from your mobile has become a crucial addition for printers to offer; with more people looking to work from their phones whilst they're on the go, it's natural to see the desire for this functionality in high demand. To cater to this, there are native applications for most mobile operating systems that allow users to pair with a printer and print documents straight from their mobiles.
If you're an iPhone user, you'll be using the AirPrint app - this is a standard application for Apple users and can be found on mobiles and tablets. The app is easy to set up, simple to use, and allows you to seamlessly order print-outs to your pair printer - we're sure you'll love using this function if you're a seasoned Apple device aficionado.
On an Android device, the application that you'll be using is Mopria. Much like the Apple counterpart, Mopria allows for simple, seamless printing with your compatible printer, helping you to make prints whilst you're working from your mobile device.
To use mobile printing functionality, you'll need to ensure that you've opted for a printer that supports this type of connectivity - you can find our range of mobile printing devices right here!
Printer FAQs: Your most common questions are answered by our experts!
Which printers are wireless?
Here at Printerland, we offer a huge collection of wireless printers for a range of different scenarios, including office spaces and remote working! Wireless printers make it easier than ever to receive high-quality prints without having to queue at the printer - simply send your request to the printer and it'll start to work its magic!
Check out all of our wireless printers!
Which printers have AirPrint?
If you're a user that's frequently using items from the Apple ecosystem, such as an iPhone, iPad, or Macbook, AirPrint is sure to become your new best friend in terms of productivity. The simple, yet incredibly intelligent, app allows users using Apple devices to instantly connect to their compatible printer and start sending documents to print in the blink of an eye!
You can find all of our AirPrint compatible printers right here!
What's the difference between wireless and AirPrint?
The difference between AirPrint and Wireless Printer is that AirPrint is a feature in Apple devices that allows printing via a wireless network, and a Wireless Printer is an electronic product that enables users to make prints without using cables like in wired printers. AirPrint is a feature and a wireless printer is an electronic device.