So, you're looking to purchase a new printer but you don't quite know where to start? Don't worry, we've all been there. The process of buying a new printer can be quite a tough one - there are so many different options to choose from and lots of technical features to wrap your head around, which can be pretty intimidating at first glance.
To help you out on your quest for the perfect printer for your needs, the team here at Printerland have put together this complete guide to the best printers on the market!
In this guide, you'll find lots of information relating to every type of printer that you could imagine, giving you everything you need to make a confident and informed decision on which printer is the best choice for you.
From laser printers and inkjet printers through to AirPrint and Mopria compatibility, we'll take you through everything you need to know step by step, leaving no stone unturned and no question unanswered.
What types of printers are available for your business?
We'll start things off by talking about the different types of printers that you might look to use for your business - whilst it may seem that all printers service the same function and operate in the same way, that simply is not the case.
In general, you'll be picking between a type of delivery and a colour format, with other optional features on top of that too. The most common types of technology that you'll come across are laser printers and inkjet printers, with a few other anomalies cropping up every now and again too for very niche purposes. There are also multifunction printers, which are capable of doing a bit of everything - a jack of all trades, as far as printers are concerned.
In the sections below, we'll be talking about a few of the most common printers that businesses use for a specific purpose, as well as giving you some of our favourite printers from each of these categories too!
So, let's begin...
Monochrome printers are simple and practical
Monochrome printers take things all the way back to basics - they print in mono, which means it's solely black and white print, and they are the powerhouse machines that are great for churning out perfect print after perfect print over and over again. Despite the lack of colour in the prints, that doesn't mean you are unable to achieve a great deal of depth within your mono printer's output - these devices can still print out in extremely high quality and are phenomenal when it comes to consistency, which we see as one of the most important factors when choosing a new printer. This is especially true for printers that are being purchased for business use either in the office or for remote working, as the quality of the items that you release professionally can often set the tone for your brand in a holistic manner. Essentially, you want to make the best first impression, even if it is just a printed piece of paper.
For us, every office needs a mono printer. They're a staple device that helps you to keep those cogs turning - not every print-out that you make needs to be in colour, particularly those that are only for internal use, but you still need that print to be clear, precise, and legible.
There are other benefits to mono printers too, of course - particularly when it comes to cost.
By removing the need for colour toner cartridges, the amount of technology required inside of your printer device is massively reduced - in turn, this lowers the cost of manufacturing these printers massively, making them cheaper to purchase for you! Another benefit of this additional toner cartridge elimination is that you also save a great deal of space inside of the printer too - this means that the printer can be smaller, more compact, and easier to place within an office or remote working setup!
Many businesses underestimate the value of monochrome printing - whilst eye-catching colour printing can be great for your outbound printing such as leaflets and posters, it's not the most economical choice for internal documents.
A monochrome printer is a great investment because it is simple, practical, and inexpensive to run, which is just what your business needs. But how do you know which brand to choose when purchasing a colour printer?
At Printerland, we have been huge fans of Xerox mono printers for quite some time now. They offer a low purchase price combined with consistently high print quality, which means they’re ticking the most crucial boxes on the “best mono laser printer” checklist.
Our website has the best collection of mono printers available from Xerox, so be sure to take a look at those today!
A3 printers are perfect for bigger projects
Bigger jobs require bigger machinery and if you're looking to print in A3 size, you'll need to ensure that you're investing in a high-quality printer that's capable of handling such a task. Most standard printers will not be able to print in A3 size, so you'll have to purchase a specific printer that specialises in prints of this size.
Thankfully, these printers are not too rare due to the high levels of demand that there is for prints of this size - it's a standardised size for things such as posters, so the use of these printers is not too rare.
A3 paper is 16.5 inches by 11.7 inches, or 420cm x 297cm, but don’t be fooled - these printers can still maintain a minimal footprint that’s suitable for small office spaces.
As you'll be printing larger pages, this will likely increase your toner use rate too, which is another thing you'll need to factor into your costs when purchasing an A3 printer - with that said, the higher capacity cartridges that these printers are compatible with can help you to reduce costs over time.
Here at Printerland, we offer a huge selection of A3 printers at the most affordable prices on the market, so be sure to check out our range if you're on the search for an A3 printer for art prints, posters, and more!
If you’re looking for an A3 printer, check out these brands:
HP A3 laser printers are always a brilliant choice
Laser printers are a great choice for printing in A3, giving users a chance to print using colour-accurate toner cartridges to produce vibrant, realistic prints for posters, charts, graphs, and more! Whether you’re utilising your A3 print-outs for internal or external use, we’re sure that you’ll find a laser printer to do a brilliant job each time.
Built with the user in mind, HP A3 printers utilise laser printing technology to give pinpoint accuracy at high dpi resolutions - this means that you’ll get the nearest print possible to the desired image on your computer screen. When you’ve spent time designing amazing posters and charts, it’s important that you’re able to replicate these onto paper with a high degree of precision.
Epson inkjet A3 printers give crystal-clear clarity
If you’re not a big fan of laser printing, you’ll likely be looking for an inkjet printer for your printing needs, no matter whether that’s for letters and envelopes of larger A3 projects. Having used a wide variety of different printers in our time in the business, our team has a great knowledge of which printers give you the best value for money and long term ROI, and our experts suggest…
Wireless printing is a truly revolutionary advancement in the world of printing, but often one that we take for granted due to how readily available and widespread it is! Before the integration of wireless printing, your device would need to be directly connected to the printer that you were looking to use - the sheer number of cables needed to facilitate this is astonishing, luckily, this is no longer the case and we are now able to send wireless print requests to a printer from anywhere in the room, or even anywhere in the building, depending on the signal strength between device and printer.
The next advancement in wireless printing is upon us, with native OS apps for both Android and Apple offering users the ability to request prints from their smartphones and tablets in an instant. This seamless integration between device and printer helps to streamline the entire printing process so that you can get back to doing your most productive tasks. To utilise AirPrint for Apple devices or Mopria for Android, you'll need a printer that offers compatibility - we have a complete collection of these devices here at Printerland, so be sure to check those out if you'd like to access phone printing functionality!
Our top brand for AirPrint compatibility is:
You're likely to come across office printers pretty frequently - every brand makes them, but not every brand has managed to integrate all of the key functionality features that the modern user will be looking for.
One such feature is wireless printing using AirPrint, which is a native feature included on Apple OS devices. If you’re utilising iOS on your iPhone or Mac OS on a larger computer, you’ll be able to seamlessly print from your device without having to go through tedious connection processes. But to do this, you need to find the right printer.
When you are searching for an office printer with AirPlay functionality, your first port of call should be Xerox. As a holistic provider of office supplies, Xerox also offers a range of printers that are perfect for all levels of users. You'll find quality printing options from Xerox that meet your budget, from a brand dedicated to building products that are designed for professional use.
Xerox has a number of laser printers with AirPrint compatibility that would make a perfect addition to an office environment, coming in at a number of different price points to suit businesses of any size. When you're looking for a quality printing device for your office, there's no better option than a Xerox AirPrint printer!
Cost-effective label printers
A common use for printers in the workplace is printing labels. It's not the most glamorous of tasks, but it's still one that's absolutely fundamental to the way that many businesses operate, so it's really important to have a durable, reliable printer that can provide you with clear, accurate label printing on a consistent basis. Unfortunately, the average A4 laser printer is not able to print out labels - you'll need a printer that's specifically tailored to this kind of use, which may mean additional costs for your business.
For businesses working in distribution and retail, label printers are an absolute must-have, which is exactly why we've included them in our guide.
The best brand for label printers
When you’re looking for a label printer, one of the top features to look for is durability - these printers are often used in busy, manual spaces where the risk of damage is slightly higher. To account for this, you’ll want to opt for a printer that’s built with this in mind, offering extra protection against bumps, scrapes, and more.
Brother has evidently put a great deal of time and effort into the designs of their label printers and the payoff has been fantastic.
Brother’s label printers are simply a must-have in any environment that’ll be printing labels frequently, from distribution offices and returns floors all the way through to warehouse spaces where orders are being picked, packed, and shipped off to customers.
Brother’s label printers allow you to make use of their simple, yet incredibly intuitive plug-in app. From this app, you’ll be able to edit your label to suit your needs, adding addresses, return addresses, postage stamp spaces, and so much more. To use this platform, you won’t need to worry about installing anything either - simply connect the printer to your device and you’ll be prompted to open the program instantly! From here, you’ll be able to design your personalised labels and print them in a matter of moments.
Label printers are a very specific niche market within the printers industry and as a result of that, there are only a handful of brands that are leading the way when it comes to manufacturing them.
Of course, the inkjet printer has its downsides too, so before making your investment, it’s important to assess the pros and cons for yourself. By considering the advantages, and disadvantages, and comparing inkjet printers to other types of printers, we'll help you to decide whether they're the right choice for you and your business.
Carry on reading to learn a little bit more about inkjet printers and why so many businesses are in favour of them!
How does an inkjet printer work?
During the inkjet printing process, thousands of tiny droplets of ink are shot from nozzles in the print head, ultimately forming an image on the page. Despite the huge volume (and speed) of ink drops being simultaneously deposited onto the paper, this process produces an extremely high degree of accuracy, with the average inkjet printer operating at 300 dpi capable of applying 2,475 dots per second to the page.
By using a 'drop on demand' system to deliver the ink to the page, you'll benefit from more detailed images on the page - this is particularly useful when you're looking for the best printers for art prints, as image clarity will be as close to perfect as possible. There are two types of DOD that are used in inkjet printers, both of which work in similar ways that produce almost identical results, so if you do come across the terms 'piezoelectric DOD' or 'thermal DOD', don't worry - they're both referencing inkjet printing mechanisms.
So, what are the advantages of inkjet printing?
First of all, the prices for inkjet printers are fantastic - due to the vast number of manufacturers producing these machines, we've seen the cost to purchase fall to incredibly affordable levels across the board. This means that every business should be able to find an effective and productive inkjet printer that falls within their price range. Even the more exclusive premium inkjet printers can be found for reasonable prices, so if there was ever a time to make a big investment in your office printing setup, it's with a sophisticated inkjet device.
It's not just the price that's a huge selling point for inkjet printers, though. Their practicality and easy-to-use nature are all factors that combine to make these the most popular types of printers in the world. The initial setup of an inkjet is very simple; it's just a case of plugging in, adding the cartridges, and performing the initial calibration tests and you should be ready to get printing! There's nothing particularly technical about setting up an inkjet printer in your office either, so you'll be able to take the stress away from your already swamped IT support teams by setting the device up yourself.
Unlike many other types of printers, the inkjet printer is capable of printing on almost any type of paper. From glossy paper to matte paper or thick cardstock, inkjet printers have the capability to produce high-quality prints across a variety of paper types. This flexibility makes them a fantastic purchase for those who work in publishing or the arts, where you'll be looking to maintain a high level of quality in your prints when printing in mono and in colour.
Of course, there are disadvantages to inkjet printers too, which you'll need to consider before you make your final decision.
What are the disadvantages of inkjet printers?
For printers that aren't being used frequently enough, there is a chance that your cartridges may dry up more quickly than you might have expected. Over time, this can lead to blockages inside your machine, which in turn can result in other internal issues that may cause your printer to malfunction. To avoid this, it's important to keep your inkjet printer in use as often as you can, keeping the ink flowing so that blockages do not form.
Inkjet printers use liquid ink, which means you need to be very careful when handling print-outs after they leave the printer, ensuring they are fully dry so that you don't smudge the ink. If you touch the ink whilst it is still wet, you may find that your entire page is now no longer usable, increasing waste and costs in the process. Modern inkjet printers are much more proficient when it comes to drying at a faster rate, but to avoid damaged prints, handle your paper with care when it first leaves the printer.
Which brand makes the best office inkjet printers?
Inkjet printers can be used almost anywhere; they’re incredibly practical and require minimal setup, getting you ready to print as quickly as possible.
But is there a difference between the type of printer you’ll need at home to the type that you’ll need in the office?
It’s likely that the answer to this question is, “yes”! Printers that are used in office spaces see much higher usage levels than those at home and are also required to offer a much higher range of printing styles, so you’ll definitely need to consider where you intend to use your printer before committing to a device.
Here at Printerland, we’ve got a great selection of high cycle inkjet Epson printers that are perfect for the office - be sure to take a look at those here on our website today!
Which manufacturer builds the best inkjet printers for the home office?
However, the home office will require a different set of considerations; you’ll have less space, lower usage, and even a lower budget to utilise. All of these factors need to be taken into consideration before you’re able to make a decision for your home office printing solutions.
We’ve supplied printing equipment to users in all kinds of different situations, giving us a great insight into the type of printers that work well for any scenario.
As we’ve mentioned earlier in this guide, HP has been a major entity in the office equipment business for many years. They’ve seen many periods of transition and offered fantastic solutions at every hurdle, and the home working revolution of the 2020s is no different. HPs latest printing equipment is built with the remote worker in mind, so if you’re working from home you simply have to check out our collection of HP inkjet printers for the home office!
Our experts answer your FAQs!
What is the difference between inkjet vs laser printers?
This is one of our most commonly asked questions - these are the two most popular types of printers and it can be really difficult to decide between them.
In simple terms, the difference between these printers is the way that the printer delivers the ink onto the page. With an inkjet printer, you'll be using liquid ink to print out onto the paper - this is deposited through a print head with lots of micro-nozzles attached. These nozzles place a microscopic drop of ink onto the paper, which changes the colour of that spot to form the image that is printed.
Both types of printers can be found in single-function and multifunction/all-in-one varieties.
In general, you will find that inkjet printers tend to be less expensive up-front than laser printers due to the less complex technology, which is cheaper to manufacture, however due to the higher capacity of toner cartridges laser printers tend to be much cheaper to run in the longer term.
Which printers offer double-sided printing?
Double-sided printing is a key cost-saving feature that most printers are capable of offering. By utilising both sides of the paper, you will, in theory, be using 50% less paper than you would have when printing single-sided. Over time, this has the potential to significantly reduce the cost of paper for your business whilst contributing to your green initiatives.
Double-sided printing can also be a great way to reduce wasted time - with simultaneous double-sided printing, you’ll be able to print pages twice as fast, reducing the downtime spent waiting for printouts.
High-quality prints are vital in many industries, particularly when it comes to replicating vivid colours or producing copies of intricately detailed pieces of work. To be able to produce replicated copies of artwork, photography or finely detailed documents, you’ll need a printer that is designed to be able to offer this.
Printers designed for art use often produce the highest quality prints and can be used as a printer for photography or as a printer for cardstock. These printers are capable of printing with a higher dpi, which essentially means that they’re able to recreate more of the minute details and flecks of colour that existed on the digital copy of the print-out.
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*Page yields are declared by the manufacturer in accordance with ISO/IEC standards or occasionally estimated based on 5% per page coverage. Yields will vary greatly depending on image, area coverage, print mode and environmental conditions.